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An Overview of CAPEXIL Certificate

CAPEXIL stands for Chemical & Allied Export Promotion Council, a non-profit making organisation and it was established in March 1958 by the Ministry of Commerce, Government of India, to promote the export of Chemical & Allied Products from India. The main objective of the CAPEXIL Certificate is to bring the export of chemicals & allied products to various destinations internationally and provide export support to the chemical product exporters. The chemical & allied products industry organises all the companies & facilities that produce chemicals. The chemical industry is one of the basics of modern life owing to various chemicals that are indispensable for everyday living.

In India, the chemical industry is increasing day by day, constituting the manufacture of more than eighty thousand types of chemical products. India is becoming the 3rd largest chemical producer in Asia, and the variety of chemical products manufactured in India can be categorised as Basic Chemicals, speciality use chemicals & Agricultural Chemicals.

In India, CAPEXIL has more than 3500 members and is a promoter of many different chemical products. Like other export councils, CAPEXIL provides help to exporters and is also involved in various promotional activities, such as sending trade representatives to developed & developing markets around the globe and establishing trade delegates to developed & developing markets across the world.

Objective of CAPEXIL Certificate

  1. It acts as an intermediary in setting up business contacts between Indian and Foreign exporters to give 2-way services as an international trade facilitator;
  2. By knowing the totality of global trade and guiding the Indian business community to top-up the exports, attain & sustain a leading international standing;
  3. To promote or develop India’s export, the council has planned to undertake various promotional measures.

Different Products Covered under CAPEXIL Certificate

  • Auto tyres and tubes;
  • Glass and Glassware;
  • Books, Publications and Printing;
  • Ossein and Gelatine;
  • Plywood and Allied Products;
  • Graphite Products and Explosives;
  • Bulk Minerals and ORES;
  • Processed Minerals;
  • Natural Stones and Products;
  • Animal By-Products;
  • Graphite Products and Explosives;
  • Ceramic & Allied Products, including Refractories;
  • Paints, Printing Ink and Allied Products;
  • Rubber Products;
  • Cement, Clinkers, Asbestos Cement Products;
  • Miscellaneous Products.

What are the benefits of CAPEXIL Certificate Membership?

The registered member of CAPEXIL can get the following benefits offered by the council:

  1. Quality Service: It provides access to the most capable officers dedicated to quality service.
  2. MDA (Market Development Assistance): CAPEXIL Certificate provides Market Development Assistance to the registered member to a trader to stimulate and spread the country’s export trade.
  3. Statistical Information: The CAPEXIL member can get the latest statistical information on India’s exports & imports. The registered trader or member can get the details of the World’s exports & imports of an extensive range of products.
  4. Filing of Export Reports: The council is helping with the filing of monthly or quarterly export returns.
  5. Buyer-Seller Meets: The council members can also participate in the national workshops, organising seminars & buyer-seller meets conducted by the CAPEXIL.
  6. Subscribe to Trade Leads: The registered trader can get the subscription to Trade Leads by e-mail.
  7. Export Returns Filing: The Council is helping with filing monthly/quarterly export returns.
  8. Visa Assistance: The Chemical & Allied Export Promotion Council provides visa assistance for business visits abroad.
  9. Exporter’s HUB: The exporter’s HUB of CAPXIL is an information gateway & it is a helping hand for exporters.
  10. Interface for Trade & Policy: It also acts as an interface between the members & the Government regarding policy & trade-related matters.

Eligibility for CAPEXIL Membership

Membership in the council is categorised into two different parts and you can check the same below:

  1. Associate Membership: For these memberships, a person should have an Import Export Code (IEC) Number from the office of the DGFT, Government of India.
  2. Ordinary Membership: Any individual or person fulfilling the criteria is eligible for this membership within the council.

Note: The said individual or entity that he or she should have been an associate member for at least 3 years. The person or the entity represented by them should have had an average export performance of at least Rs. 10 lakhs in the case of small-scale industries & at least Rs. 25 lakhs in the case of any other type of set-up.

Vital Documents Required for Obtaining CAPEXIL Certificate

Following are some vital documents required for obtaining CAPEXIL Certificate and the applicant need to scan & upload the required documents:

  1. IEC (Import Export Code) issued by the Licensing Authority;
  2. PAN Number;
  3. Manufacturing or Industrial License issued by the LA (Licensing Authority);
  4. Self-declaring that the firm or company is not blacklisted by any Government organisation or department;
  5. CA’s Certificate mentions Domestic Turnover or Export Turnover concerning CAPEXIL’s products for the last 2 years;
  6. Copy of Export House Certificate (if available);
  7. Copy of Cancelled Cheque with Account Number and Bank Name;
  8. GST Certificate.

Online Application Procedure for CAPEXIL Certificate

Traders who want to obtain CAPEXIL Certificate must follow the guidelines explained below:

  1. New User Registration: First, the applicant needs to create a new login id, and for this, the applicant has to provide the IEC (Import Export Code) Number and at least the first three characters of the firm’s name to access the application details at the website. The applicant’s name must be matched with the name registered in DGFT while obtaining IEC. The applicant is required to enter the relevant details such as PAN, Company details, and Import Export Code Number in the prescribed form.
  2. Upload all the Documents: After the above step, the applicant needs to upload the required documents as per the CAPEXIL criteria. All the relevant documents, along with the requisite fee, need to be paid for the verification.
  3. Fee Payment: The fee payment for Membership Registration should be made in DD or the applicant can also pay the fee online. Once the applicant provided all the details, an application number will be generated and informed to the applicant for future correspondence.
  4. Get CAPEXIL Certificate: Once all the above is successfully completed, the CAPEXIL Certificate will be issued.

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Frequently Asked Questions

  1. Private Limited Company

    By virtue of section 2(68) of the Companies Act, 2013, Private Limited Company is a type of company which offers limited liability with certain restrictions defined in regulations:

    • restricts the right to transfer shares
    • Limits the numbers of its members to 200
    • Prohibits any invitation to the public to subscribe for any shares in, are debentures of the company(No Public Trading of Shares)
    • Prohibits any invitation or acceptance of deposits from persons other than its member
    • The word ‘Private Limited’ must be added at the end of its name
  2. One Person Company

    One Person Company popularly known as OPC introduced in India under the Companies Act, 2013. The concept of OPC is a fusion of sole proprietorship and private company which intends to permit single economic entrepreneurship to take the advantages of a corporate form of organisation.

  3. Limited Liability Partnership

    Limited Liability Partnership is a corporate entity registered under Limited Liability Partnership Act, 2008. It is a form of partnership firm that enjoys limited liability. It is a hybrid form of a partnership that includes the features of a company. Compliances for a company are applicable to LLP.

No, the whole incorporation process is online. You can send the scanned copy of all the required incorporation documents via e-mail. All the forms and documents are filed electronically and even signed digitally.

The company name should be selected with utmost care. The rules for selecting a company are:

  • The name should be ended with the words “Private Limited” in case of private company, “OPC” in case of one person company and “LLP” in case of limited liability partnership which is mandated by law.
  • The name must be unique.
  • Follow the naming guidelines for better chances of approval.
  • The name should be suggestive of the main objectives to be taken by the business entity.
  1. Private Limited Company
    • Appointment of auditor
    • Statutory audit of accounts
    • Filing of annual return
    • Filing of financial statements
    • Holding Annual General Meeting (AGM)
    • Prepare directors’ report
    • Filing of income tax return
  2. One Person Company
    • Appointment of statutory auditor
    • Holding Board Meetings (BM)
    • Filing of financial statements
    • Filing of annual return
  3. Limited Liability Partnership
    • Filing of financial statements
    • Filing of annual return
    • Filing of income tax return
    • Appointment of auditor
    • Filing of LLP annual return

You don’t need a proper office to incorporate a business entity. You can register your residential address as a registered place of your business with MCA for which some address proof along with the NOC (No Objection Certificate) has to be filed with the prescribed form.

NRIs only allowed to incorporate limited business entities in India including private limited company and limited liability partnership. Also, there is no requirement to obtain the prior approval from the government or RBI. But, in order to register a private company or an LLP at least one director/partner must be a resident of India. However, the private limited company is ideal for NRIs.

In order to execute the idea into a long-term business, choosing the right form of business is important. For start-ups, Private Limited Company is the best option for the following reasons:

  • Limited legal compliances
  • No minimum capital contribution
  • Need only 2 directors and shareholders (both can be the same person)
  • Funding can be raised
  • Limited liability of the members

As per the relevant Act, there is no minimum requirement for Paid-up Share capital or contribution to incorporate a private company, one person company or limited liability partnership. However, each shareholder/partner should subscribe to a minimum one share of Rs.10 face value.

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